Privacy Policy for HoverBill

Effective Date: June 20, 2025

Disclaimer: This is a template and not legal advice. You should consult with a legal professional to ensure this policy is complete and compliant with all applicable laws for your business.

1. Introduction

Welcome to HoverBill ("we," "us," or "our"). This application is operated by HoverMinds. We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application, HoverBill (the "Application"). Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the application.

2. Information We Collect

We may collect information about you in a variety of ways. The information we may collect via the Application includes:

A. Personal & Business Data

Personally identifiable information that you voluntarily provide to us when you register with the Application, such as:

Your name and contact information (email address, phone number).
Your business name, address, and GSTIN.
Information about your customers that you enter to create invoices (e.g., their name, phone number).
Information about your products and services (e.g., product name, price, stock levels).

B. Financial Data

Data related to your transactions, such as invoices, bills, credit notes, payment records, and expense details that you create and manage within the Application.

C. Device and Usage Data

Information our servers automatically collect when you access the Application, such as your mobile device ID, model, manufacturer, operating system version, and your usage patterns within the app for analytics and service improvement.

D. Device Permissions

We may request access or permission to certain features from your mobile device to enable our services, including:

Contacts: To allow you to easily select your customers' details from your contact list to create invoices.
Storage: To save generated invoices, reports, and other documents to your device.
Camera: To scan barcodes for product entry or other features.

3. How We Use Your Information

Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the Application to:

Create and manage your account.
Generate and deliver invoices, reports, and other documents.
Process transactions and send you related information.
Enable offline functionality of the app.
Communicate with you about your account or our services.
Monitor and analyze usage and trends to improve your experience.
Notify you of updates to the Application.
Prevent fraudulent transactions and protect against criminal activity.
Comply with legal and regulatory requirements.

4. How We Share Your Information

We do not sell your personal information. We may share information we have collected about you in certain situations:

With Your Consent: When you choose to share an invoice via WhatsApp, SMS, or other third-party services.
By Law or to Protect Rights: If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others.
Third-Party Service Providers: We may share your information with third parties that perform services for us or on our behalf, such as data hosting (e.g., cloud servers) and analytics services.

5. Data Security

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

6. Data Retention

We will retain your information for as long as your account is active or as needed to provide you services and as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

7. Your Rights and Choices

You have the right to access, update, or delete the information we have on you. You can review and change your information at any time by logging into your account. If you wish to terminate your account, you may do so from the app settings or by contacting us.

8. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that a child has provided us with personal information, we will take steps to delete such information.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy within the Application and on our website. You are advised to review this Privacy Policy periodically for any changes.

10. Contact Us

If you have questions or comments about this Privacy Policy, please contact us at:

HoverMinds
Email: privacy@hoverminds.com